HEATHERLEA OF ARLINGTON
BOARD OF DIRECTORS MEETING
December 15, 2004
Board Members Present: Jim Shelton, President; Gladys Daines, Vice
President; Betty Scott, Secretary; Jim Fitch, Treasurer; Karen Pate,
Member-at-Large
Board Members Absent: None
Representing
KPA, Inc.: Liz Skingel, Community
Manager
Attending
from the Association Office: Lucy
Oliver, Office Manager
Unit Owners
Present: 4511, 4515-A, 4523-C
President
Shelton called the meeting to order at 7:00 PM
Betty
moved to approve the minutes of the November 9, 2004 meeting as amended. Gladys
seconded. Motion passed.
Jim
F. reported that the Association is in overall very good shape. His written
report is attached.
UNIT OWNER PRESENTATIONS
4515-A
– expressed concerns regarding the following:
Jim
S. addressed the landscaping issues by stating that a spring evaluation would
address the area of the tree removal at 4507; suggested that the tree pruned at
4511 would flourish come spring, however, it would be monitored.
The
Board agreed that the stakes should be removed as grass is not going to grow
now, and the issue would be addressed during the spring evaluation.
As
to the generic notices, he stated that this is a general practice in dealing
with specific issues within specific courtyards throughout the property, and
should not be taken personally.
VARIANCE REQUESTS
None
Heatherlea
Board Meeting
December
15, 2004
Page
2
COMMITTEE REPORTS
Newsletter – The next
newsletter will be published in late February 2005. The deadline for article
submission is the 3rd week in February. Betty will coordinate with the office
staff.
Building & Grounds – Management reported that the photinias will be
moved.
Gladys
inquired about leaf removal and a final mowing. Management stated that leaves
are scheduled for removal on either December 17 or 20. As to a final mowing,
Management would inquire if another mowing was scheduled before the end of the
year.
OLD BUSINESS - None
NEW BUSINESS
Rodent
Control – Suburban Pest Service
submitted a proposal for renewal of this contract for 2005. Betty moved to
accept Suburban’s proposal in the amount of $1,320. Gladys seconded. Motion passed.
Chimney
Cap Replacement at 2823 – This
issue was postponed until further information could be provided by the
contractors. Upon satisfaction of the questions asked by the Board, an email
vote will be taken to approve either a proposal submitted by Jones Roofing or
Hall’s Home Repair Company.
Roof Repair/Replacement at 4523 – Gladys move to approve the Hall’s Home Repair
proposal in the amount of $1,500. Jim F. seconded. Motion passed.
Rotten Wood Replacement – Postponed until Azek proposals are received. The
Board requested that the contractors
submitting a proposal provide sites where Azek has been installed for at least
one year. The Board feels this will help in their decision making process.
Flashing on Decks with Sliding
Windows – Jim S. had assessed
the unit in question, and stated that something must be done. Assessment of
units throughout the property with sliding windows should be done in the near
future for the same conditions of water seeping through to the drywall,
especially during heavy rain storms.
The
owner of the unit needs to call the Association Office to request a work order,
so that the process of repair can begin.
Newsletter Production Contract – Jim F. moved to approve the proposal submitted by
Lucy Oliver at a rate of $25 per page with a four page minimum. Gladys
seconded. Motion passed.
COMMUNITY MANAGER’S
UPDATE
No
updates at this time.
FINAL COMMENTS
The
Unit Owners present thanked the Board for their efforts, and for listening to
their concerns.
EXECUTIVE SESSION
None
Heatherlea
Board Meeting
December
15, 2004
Page
3
MEETING SCHEDULE
The
next meeting is scheduled for January 25, 2005. Betty stated that she has a
conflict and will not be present.
ADJOURNMENT
Meeting
adjourned at 8:15 PM.
________________________________
Betty
Scott, Secretary Date ____________________
Board
of Directors
Heatherlea
of Arlington