HEATHERLEA OF ARLINGTON
BOARD OF DIRECTORS
MEETING
November 9, 2004
Board Members Present: Jim Shelton, President; Betty Scott,
Secretary; Jim Fitch, Treasurer; Karen Pate, Member-at-Large
Board Members Absent: Gladys Daines, Vice President
Representing
KPA, Inc.: Liz Skingel,
Community Manager
Attending
from the Association Office: Lucy
Oliver, Office Manager
Unit
Owners Present: None
President
Shelton called the meeting to order at 7:00 PM
Betty
moved to approve the minutes of the October 5, 2004 meeting as written. Jim F.
seconded. Motion passed.
Jim
F. reported that the Association is in overall very good shape. His written
report is attached.
UNIT
OWNER PRESENTATIONS
None
VARIANCE
REQUESTS
4533-B
– Submitted a variance request for installation of storm doors on the front
door and the balcony door. Karen moved to approve this request. Jim S.
seconded. Jim F. recused himself as this is his request. Approved. 3-0-1
COMMITTEE
REPORTS
Newsletter –
The next newsletter will be dated November/December, and will be published
in November. Deadline for article submission is the 3rd week in October. Betty
will coordinate with the office staff.
Building & Grounds – It was requested that the Heatherlea
the holiday decorations be installed early in the first full week of December.
Jim
S. commented that the fall plantings look good, and in general the property is
looking very good..
OLD
BUSINESS
- None
Heatherlea
Board Meeting
November
9, 2004
Page
2
NEW
BUSINESS
2005
Budget – Jim S.
moved to formally approve the 2005 Budget as approved at the October 13, 2004
budget meeting. Betty seconded. Motion
passed.
Policy
Resolution 04-2 Move-In Fees
– Karen moved to approve this policy resolution which, beginning in January
2005, the Association will collect a $100 fee from all new move-ins (new
owners, as well as tenants). Betty
seconded. Motion passed.
2005 Board Meeting
Schedule – The
Board Meeting schedule is enclosed in the board packet for informational
purposes.
COMMUNITY
MANAGER’S UPDATE
Management
reported that Eugene had made an assessment of the pool furniture and reported
that there are 16 lounges and eight chairs that need to be refinished and
restrapped. Following a brief discussion of the necessity of doing this, Betty
moved to approve an expense not to exceed $2,700 for this project. Karen
seconded. Motion passed.
The
Board requested that Management review the operating line item of Office
Expenses as it is considerably over-budget. Management will report to the Board
at the December meeting.
Management
informed the Board that KPA is hoping to change banks, from BB&T to Smart
Street, beginning January 1, 2005. Smart Street is a bank that caters to
condominium associations. KPA, however, needs support from all of its
properties to affect this change. Jim S. moved to support KPA’s move from
BB&T to Smart Street. Betty seconded. Motion
passed.
FINAL
COMMENTS
Jim
S. asked that the sidewalk at the 4514 Building be assessed as it would appear
that a sink hole is developing.
Karen
asked that a work order be written for assessment of the siding at the entryway
of 4534. It appears not to be anchored to the framing.
EXECUTIVE
SESSION
Jim
S. moved to convene Executive Session at 7:53 PM. Jim F. seconded.
Merit
bonuses were discussed.
Karen
moved to exit Executive Session at 7:57 PM. Jim F. seconded.
Heatherlea
Board Meeting
November
9, 2004
Page
3
ADJOURNMENT
Meeting
adjourned at 8:02 PM.
___________________________________ ________________________________
Betty
Scott, Secretary Date
Board
of Directors
Heatherlea
of Arlington