HEATHERLEA OF ARLINGTON
BOARD OF DIRECTORS
MEETING
October 5, 2004
Board Members Present: Jim Shelton, President; Betty Scott,
Secretary; Jim Fitch, Treasurer; Karen Pate, Member-at-Large
Board Members Absent: Gladys Daines, Vice President
Representing
KPA, Inc.: Liz Skingel,
Community Manager
Attending
from the Association Office: Lucy
Oliver, Office Manager
Unit
Owners Present: None
President
Shelton called the meeting to order at 7:01 PM
Betty
moved to approve the minutes of the August 24, 2004 meeting as amended. Jim F.
seconded. Motion passed.
Jim
F. reported that the Association is in overall very good shape. His written
report is attached.
UNIT
OWNER PRESENTATIONS
None
VARIANCE
REQUESTS
2433
– Submitted a variance request for window replacements. Karen moved to approve
this request. Betty seconded. Motion passed.
COMMITTEE
REPORTS
Newsletter –
The next newsletter will be dated November/December, and will be published
in November. Deadline for article submission is the 3rd week in October. Betty
will coordinate with the office staff.
Building & Grounds – It was requested that the Heatherlea
wall at the corner of South Arlington Mill Drive and South Walter Reed Drive be
decorated in a more festive manner for the holiday season. Management thought
that could be accomplished fairly inexpensively.
Jim
S. asked everyone to be observant of the new drains installed by CLS behind
4537-4539, and report to the Association Office if they do not seem to be
working properly.
It
was requested that CLS move a photinia bush at 2439 to fill in an open area
that was left when a tree was removed.
Heatherlea
Board Meeting
October
5, 2004
Page
2
A
crepe myrtle tree removed from 4507 was left flush cut. It was asked that
Eugene remove the stump, and that CLS realign the shrubs in the area.
OLD
BUSINESS
- None
NEW
BUSINESS
Tree
and Stump Removal
– Community Landscape Service presented a proposal for the removal of a River
birch tree at 4507, and for the removal of the stump in the amount of $750. Jim
S. moved to approve this proposal to be expensed to Operating Account #6050. Jim
F. seconded. Motion passed.
Grub
Control Treatment
– Community Landscape Service presented a proposal for grub control throughout
the property. Betty moved to approve Option #2 (use of a granular insecticide)
in the amount of $1,275 to be expensed to Operating Account #6050. Jim F.
seconded. Motion passed.
Regrading and Drainage
Proposal – Community
Landscape Services submitted a proposal for the correction of drainage problem by
regrading the turf area between the sidewalk and parking lot at 2439. Jim S.
moved to approve this proposal in the amount of $450 to be expensed to the
Landscape Reserve Account #0215. Jim F. seconded. Motion passed.
2005 Gutter Cleaning – Maple Leaf Rain Gutter Service, Inc.
presented a proposal for three (3) gutter cleanings in the Spring, Fall and
Winter of 2005. Karen moved to approve this proposal in the amount of $2,025.
Betty seconded. Motion passed.
2005 Sprinkler System
Maintenance Proposal
– Superior Sprinkler Systems presented a proposal for the maintenance of the
Association’s system to cover Spring Startup, Summer Maintenance, and Winter
Shutdown in the amount of $575. Jim S. moved to approve this proposal. Jim F.
seconded. Motion passed.
Rotten Wood Repairs – AMS Restoration Services presented a
proposal to repair rotten wood throughout the property (see attached list) in
the amount of $4,150. Jim F. moved to accept the proposal to be expensed to the
Rotten Wood Reserve Account #0160. Jim S. seconded. Motion passed by a vote
of 3-1.
2005 Pool Contract – Continental Pools, Inc. presented a
proposal for the management of the pool for the 2005 Pool Season. Karen moved
to approve the proposal in the amount of $17,850. Betty seconded. Motion
passed.
2004 Audit & Tax
Proposal – Ahlberg
& Company, P.C. and Goldklang, Cavanaugh & Associates, P.C. presented
proposals to prepare the Association’s 2004 audit and tax statement. Betty
moved to accept the two (2) year proposal from Goldklang in the amount of
$2,300 per year to prepare the 2004 and 2005 audit and tax statements. Jim S.
seconded. Motion passed.
COMMUNITY
MANAGER’S UPDATE
Management
requested that dates be set for the November and December board meetings. The
November meeting will be held on the 9th; the December meeting will be held on
the 15th.
Heatherlea
Board Meeting
October
5, 2004
Page
3
FINAL
COMMENTS
None
EXECUTIVE
SESSION
Betty
moved to convene Executive Session at 8:22 PM. Jim F. seconded.
Delinquencies
were discussed.
Betty
moved to exit Executive Session at 8:25 PM. Jim F. seconded.
ADJOURNMENT
Meeting
adjourned at 8:29 PM.
___________________________________ ________________________________
Betty
Scott, Secretary Date
Board
of Directors
Heatherlea
of Arlington