HEATHERLEA OF ARLINGTON
BOARD OF DIRECTORS
MEETING
August 24, 2004
Board Members Present: Jim Shelton, President; Gladys Daines,
Vice President; Betty Scott, Secretary;
Jim
Fitch, Treasurer; Karen Pate, Member-at-Large
Board Members Absent: None
Representing
KPA, Inc.: Liz Skingel,
Community Manager
Attending
from the Association Office: Lucy
Oliver, Office Manager
Unit
Owners Present: 4512-B
President
Shelton called the meeting to order at 7:00 PM
Betty
moved to approve the minutes of the July 6, 2004 meeting as written. Gladys
seconded. Motion
passed.
Betty
moved to approve the minutes of the July 27, 2004 Annual Organizational Meeting
as amended. Gladys seconded. Motion passed.
As
Jim Fitch is the newly appointed treasurer, he will wait to make a report until
the next meeting following a review of the financial statements with Jim Orlick
of KPA, and Jim Shelton, Board President.
UNIT
OWNER PRESENTATIONS
None
VARIANCE
REQUESTS
None
COMMITTEE
REPORTS
Newsletter –
The next newsletter will be dated November/December, and will be published
in November. Betty will coordinate with the office staff.
Building & Grounds – There was no formal report, but
several issues were brought to the table based on correspondence from 4509. There
is a large birch tree at the entry of 4507 whose roots are now dislocating the
sidewalk and are getting closer to the structure itself. The resident is
requesting that this tree be removed. The resident has also requested that a
large crepe myrtle to the other side of the unit be trimmed. The Board asked
management to get proposals for this work.
Heatherlea
Board Meeting
August
24, 2004
Page
2
Rejuvenational
pruning throughout the community was discussed. Management will get a proposal
from CLS for this work.
OLD
BUSINESS
- None
NEW
BUSINESS
Arlington
County Request –
As in years past, Arlington County has requested a list of Heatherlea residents
to assist them in assessing all vehicles located within the county. Gladys moved
to send Arlington County a list of Heatherlea residents by name and address.
Betty seconded. Motion passed.
Policy
Resolution 04-1
Deferment of 2004 Assessment Income Surplus. Betty moved to adopt this
resolution. Gladys seconded. Motion passed.
Drainage Proposal – Community Landscape Services
submitted proposals for the correction of drainage problem areas at 4537-4539,
at 2427 A-D, and at 2823 A-D. Gladys moved to approve these proposals with
costs to be expensed to Reserve Account #0215. Betty seconded. Motion passed.
Concrete Repairs – Proposals for this work were
postponed until the next meeting. Management will seek a full site inspection
by Dominion Paving and they will be asked to submit cost estimates for the
entire project.
One
area of concern is the sidewalk at 2439. The Board feels that this area could,
perhaps, be corrected by the regrading of the area surrounding the sidewalk.
Management will seek further opinions.
Correspondence –
4537-E – Resident
has stated that he does not feel responsible for the invoice to do a water test
on his chimney to determine a continuing leaking problem into his unit. The
water test concluded that the leak is due to a faulty chimney flue cap. Repair
of this cap is unit owner responsibility.
The
Board resolved that upon receipt of a paid invoice, within 60 days, indicating
that the resident had had the chimney flue cap repaired; the Association would
be responsible for the cost of the water test. Gladys moved to approve this
resolution. Jim S. seconded. Approved. Betty recused herself. 4-0-1
Reimbursement Request – 4520-D is requesting reimbursement
for repairs made to her unit as the result of a clogged A/C condensate drain
line in the unit above her. As this drain line is common to all units, Betty
moved to reimburse the resident in the amount of $295. Karen seconded. Motion
passed.
Commercial Vehicle – A resident had been parking their
commercial van in the parking lot. Jim cautioned the resident that commercial
vehicles were not permitted to park on the property except during business
hours, and the resident subsequently moved the van to the street. It was stated
that it was thought the signs were magnetic.
Jim
agreed to confirm that all the signs on the van were magnetic, and if so,
inform the resident that the van could then park within the Heatherlea lots as
long as the signs were removed each day.
Heatherlea
Board Meeting
August
24, 2004
Page
3
COMMUNITY
MANAGER’S UPDATE
Snow Removal – Capitol Services submitted a
contract for the 2004-2005 winter season for snow removal and sanding. There is
a price increase from $65 to $70 for snow removal. Gladys moved to accept the
Capitol Service contract. Betty seconded. Motion passed.
In
light of the fact that Heatherlea continues to experience a great deal of
rotten wood, Management brought to the table a replacement alternative the
Board might wish to consider. The product is called AZEK® Trimboards, and
although this replacement product is quite expensive, it does offer a 25 year
warranty. The Board was asked to review the materials provided, and further
discussion would take place at the next board meeting.
Management
also reported that Eugene had replaced 13 carriage lamps throughout the
property, that the telephone in the maintenance shed had been disconnected, and
reminded the Board that the resident of 4500-E had volunteered for any/all
projects that might require a volunteer. It was suggested that the first such
project could be the collection of ballots for the Bylaw amendment change.
FINAL
COMMENTS
Jim
mentioned the shoddy work done in the community’s parking lot near his unit by
Arlington County following repairs made by the County to water meters located in
that area. Jim agreed to contact the County.
EXECUTIVE
SESSION
None
Held
ADJOURNMENT
Meeting
adjourned at 8:40 PM.
___________________________________ ________________________________
Betty
Scott, Secretary Date
Board
of Directors
Heatherlea
of Arlington