HEATHERLEA OF ARLINGTON

BOARD OF DIRECTORS MEETING

April 6, 2004

 

 

Board Members Present: Jim Shelton, President; Betty Scott, Secretary; Michael Bell, Treasurer

 

Board Members Absent: Gladys Daines, Vice President; Rita Becker, Member at Large

 

Representing KPA, Inc.: Carol Hanas, Community Manager

 

Visitor: Liz Skingel, New Community Manager as of April 26, 2004

 

Attending from the Association Office: Lucy Oliver, Office Manager

 

Unit Owners Present: 2423, 4533-C, 4533-D, 4554-A

 

CALL TO ORDER

 

President Shelton called the meeting to order at 7:10 PM

 

APPROVAL OF MINUTES

 

Betty moved to approve the minutes of the February 24, 2004 meeting as written. Mike seconded.  Approved.                                                                                                                                             3-0-0

 

TREASURER’S REPORT

 

Mike reported that the Association is financially strong and stable. As approved at the February meeting two CD’s were purchased, each in the amount of $25,000; with one CD maturing in September 2006; the other maturing in March 2007.

 

It was also noted that the requested transfer of $25,000 from the checking account to the bank deposit account, as approved at the February meeting, had occurred.   

 

UNIT OWNER PRESENTATIONS

 

4554-A – expressed concerns over the process by which claims are filed against the Association’s master insurance policy. On March 22, 2004 the toilet in 4554-B overflowed and has done considerable damage to both units.

 

It was explained that paper work to begin the claim was received from the owner of 4554-B on April 5, 2004 and immediately forwarded to CAU, the master policy insurance carrier. As soon as the Association Office hears from CAU the residents will be informed.

 

4533-C & 4533-D – each had submitted letters to the Board regarding excessive noise between units. Upon recognition that both parties were present, the residents agreed to working out their differences and left the meeting together.

 

2423 – expressed concerns about the cicada invasion and the new dogwood in front of his unit. CLS has been requested to net the tree.

 

 

 

 

Heatherlea Board Meeting

April 6, 2004

Page 2

 

 

 

VARIANCE REQUESTS

 

4500-B South 28th Road submitted a variance for a previously installed storm door. As the door meets requirements, Mike moved to approve the request. Betty seconded. Approved.                                     3-0-0        

4535-C South 28th Road submitted a variance for the installation of engineered wood floors throughout the unit. Mike moved to approve the request provided the floors are installed by a licensed contractor. Betty seconded. Approved.                                                                                                                            3-0-0

 

 

COMMITTEE REPORTS

 

Newsletter – Several ideas were put forth for newsletter articles. Included were recycling procedures, pool hours, yard sale reminder, a list of plantings good for this area.

 

The next newsletter will be published in early May. Deadline for articles is April 16, 2004.

                                                                                               

OLD BUSINESS - None

 

NEW BUSINESS

 

Ahlberg and Company, P.C. – requested permission to check balances with financial institutions as part of conducting the 2003 year-end audit. The Board unanimously approved.                                               

                                                                                                                                   

Irrigation System Proposal – Superior Sprinkler Systems submitted a proposal for the installation of a new gear zone from South Walter Reed Drive down South Wakefield Street to the 7-11. Betty moved to approved this reserve expense at $2,200. Mike seconded. Approved.                                                     3-0-0        

Pool Repair Proposal  - Continental Pools, Inc. submitted a proposal for various repairs to the pool. Mike moved to approve only the repairs to the suction manifold at an expense not to exceed $1,238. Betty seconded. Approved.                                                                                                                                           3-0-0        

Web Site Review – Postponed until the May 25, 2004 board meeting.

 

Landscape Proposal – Community Landscape Services submitted proposal #E04-1158 for landscape enhancements throughout the property. Jim moved to approve the proposal, as amended, at an expense not to exceed $3,950. Betty seconded. Approved.                                                                                   3-0-0        

CLS was also requested to submit proposals for the following:

 

1) Enhancements to the landscaping within the pool area

2) Photos and a proposal for redesign of the focal bed at South Walter Reed Drive and South Wakefield Street

3) Plantings around the HVAC units

4) Areas where drainage was found to be a problem

 

           

 

 

Heatherlea Board Meeting

February 24, 2004

Page 3

 

 

 

COMMUNITY MANAGER’S UPDATE

 

Carol provided the Board with a bit of information about her new position at Legum & Norman.

 

The new community manager, Liz Skingel, was introduced to the Board.

 

 

Next Meeting – The next board meeting will be held on Tuesday, May 25, 2004.

                                               

 

ADJOURNMENT

 

Meeting adjourned at 8:40 PM.

 

 

 

 

 

___________________________________                                                           ________________________________

Betty Scott, Secretary                                                                                    Date

Board of Directors

Heatherlea of Arlington