HEATHERLEA OF ARLINGTON
BOARD OF DIRECTORS
MEETING
February 24, 2004
Board Members Present: Jim Shelton, President; Betty Scott,
Secretary; Michael Bell, Treasurer and
Rita Becker, Member at Large
Board Members Absent: Gladys Daines, Vice President
Representing
KPA, Inc.: Carol
Hanas, Community Manager
Attending
from the Association Office: Lucy
Oliver, Office Manager
Unit
Owners Present: 4520-C,
4523-D
President
Shelton called the meeting to order at 7:00 PM
Betty
moved to approve the minutes of the January 12, 2004 meeting as amended. Jim
seconded. Approved. 3-0-0
Mike
reported that a $50,000 CD matures on March 4, 2004 and requested guidance on
reinvesting this CD. Following a brief discussion, Mike moved to purchase two
new CDs, each in the amount of $25,000, from the proceeds of the maturing
$50,000 CD. Betty seconded. Approved. 4-0-0
Jim
stated that there was approximately $50,000 in the checking account, and suggested
that $25,000 of this amount be moved to the bank deposit account. Mike moved to
transfer $25,000 into the bank deposit account. Jim seconded. Approved. 4-0-0
UNIT
OWNER PRESENTATIONS
4520-C
– expressed concern regarding the trees that overhang parking spaces and the
birds that roost in those trees. The Board stated they were aware of the
situation, and that efforts were being made to have these trees trimmed.
The
resident requested that a reminder be sent to the residents of the 4512 – 4522
Courtyard with respect to trash and cigarette butts. This is a growing problem.
The Board directed the Association Office to send out a door-to-door reminder
to the residents of this courtyard.
VARIANCE
REQUESTS
4523-D South 28th Road submitted a
variance for replacement of the door to the storage closet off the balcony.
Betty moved to approve the request with the condition that the door be painted
as soon as weather permits. Rita seconded. Approved. 4-0-0
4503 South 28th Road submitted a
variance for the installation of a satellite dish. Betty moved to approve the
request provided the dish is installed on the chimney. Mike seconded.
Approved. 4-0-0
Heatherlea
Board Meeting
February
24, 2004
Page
2
4531-C South 28th Road submitted a
variance for the installation of replacement windows. Mike moved to approved
the request provided the windows are of like style with the same number of
mullions as the current windows. Betty seconded. Approved.
4-0-0
2819-B South Wakefield Street submitted a
variance for installation of a satellite dish. Rita moved to approve the
request provided the dish is installed on the chimney. Mike seconded.
Approved. 4-0-0
COMMITTEE
REPORTS
Newsletter
The
newly designed 1st quarter newsletter has been published and
delivered to residents. Many cudos to Rita and her committee for their efforts.
The
next newsletter will be published in May. Deadline for articles is April 12,
2004.
OLD
BUSINESS -
None
NEW BUSINESS
Termite Prevention
Proposal – Suburban
Pest Service’s proposal for termite prevention was presented to the Board for
approval. Mike moved to approved the proposal at an expense not to exceed
$1,650. Rita seconded. Approved. 4-0-0
Summer/Fall Seasonal
Plantings – Community
Landscape Services submitted a proposal for summer/fall seasonal plantings for
the focal beds throughout the community. The Board wishes to schedule a
walk-through with CLS prior to acceptance of this proposal. Therefore, approval
has been postponed until the next board meeting.
Adopt-A-Bed Guidelines
- Discussion of this topic has been postponed
until a later date.
Work Order Report – This report reflected the efforts
that have been made to complete repairs to 2823-B following a roof leak
reported on July 8, 2003. Burgundy Roofing made repairs to the chimney cap on
July 11. AMS Services was issued a work order for interior repairs to the unit
on September 30 (delay recommended by the roofing company to insure that the
repairs to the chimney cap were successful). Resident insists on being present
and repeated attempts to set up an appointment have had no response from the
resident.
The
Board directed management to send a certified letter to the resident stating
that the resident had 30 days from the date of the letter to schedule these
repairs at the Association’s expense. If the resident does not respond within
30 days, the Association will no longer be responsible for the repairs.
Proposal for Work at 4534-A – As the result of water seepage from
the exterior to the interior of the unit, AMS Services proposed to make repairs
to the unit at a cost of $2,250. Betty moved to approve this proposal at an
expense not to exceed $2,250. Rita seconded. Approved. 4-0-0
Heatherlea
Board Meeting
February
24, 2004
Page
3
COMMUNITY
MANAGER’S UPDATE
Rees, Broome &
Diaz - Carol informed
the Board that RBD will make a presentation to Windgate II, Windgate III and
Heatherlea regarding legislative updates to the Virginia Condominium Act (as
amended) on Wednesday, April 28 at 7:00 PM in the Association Office.
Community Towing – Lucy informed the Board that,
although there were concerns that Community was not fulfilling their
contractural agreement (no towing reports since October), a discussion with the
driver who patrols the community reported otherwise. The driver reported that
he patrols three to four times a night, four to five days a week. The driver
stated that he is pleased that Heatherlea is a very well-behaved community and
he feels very safe patrolling it.
Rita
moved to go into Executive Session at 8:05 PM. Betty seconded. Approved. 4-0-0
Mike
moved to reconvene the regular meeting at 8:15 PM. Betty seconded. Approved. 4-0-0
Account #490-0905 – Mike moved to approved the
revocation of parking and recreational permits for this account because of its
delinquency status. Rita seconded. Approved. 4-0-0
Next
Meeting – The next
board meeting will be held on Tuesday, April 6, 2004.
ADJOURNMENT
Meeting
adjourned at 8:16 PM.
___________________________________ ________________________________
Betty
Scott, Secretary Date
Board
of Directors
Heatherlea
of Arlington