HEATHERLEA OF ARLINGTON
BOARD OF DIRECTORS
MEETING
January 12, 2004
Board Members Present: Jim Shelton, President; Gladys Daines,
Vice President; Betty Scott, Secretary; and Rita Becker, Member at Large
(arrived at 7:25 PM).
Board Members Absent: Michael Bell, Treasurer
Representing
KPA, Inc.: Carol
Hanas, Community Manager
Attending
from the Association Office: Lucy
Oliver, Office Manager
Unit
Owners Present: 4516-A
President
Shelton called the meeting to order at 7:03 PM
Betty
moved to approve the minutes of the December 10, 2003 meeting as written. Gladys
seconded. Approved. 3-0-0
Due
to the absence of the treasurer, Carol gave a brief report that had been
submitted via email (copy attached).
UNIT
OWNER PRESENTATIONS
2821-D
(via Gladys) – requests handrails on steps to entryway of unit. Betty moves to
proceed with the installation of handrails for an expense not to exceed $500.
Gladys seconds. Approved. 3-0-0
4514-A
(Jim Shelton) – suggested that the community expand the holiday decorations.
The Board will discuss this in the Fall.
COMMITTEE
REPORTS
Newsletter
Rita
reported that due to the holidays and other commitments that she was unable to
hold a meeting of the Newsletter Committee.
Rita
will pull together all the articles currently on hand and send them to Boyer
& Associates for a layout. The draft of the inaugural newsletter will be
presented to the Board for their review. She hopes that the newsletter will be
ready for printing and mailing the second week in February.
Heatherlea
Board Meeting
January
12, 2004
Page
2
VARIANCE
REQUESTS
4516-A South 28th Road submitted a
variance for replacement windows. Gladys moved to approve the request. Betty
seconded. Approved. 3-0-0
4554-A South 28th Road submitted a
variance for the installation of a satellite dish. Betty moved to approve the
request provided the dish is installed on the chimney. Gladys seconded.
Approved. 3-0-0
2821-B South Wakefield Street submitted a
variance for the installation of new kitchen appliances and countertop. The
variance also requested approval for the removal of a non-supporting wall
between the two bedrooms of the unit. The variance was submitted almost two
years after the fact due to the sale of the unit.
The
Board neither approved or disapproved this variance, but determined it would be
for informational purposes only, and was to be included in the unit file.
2431-B South Walter Reed Drive submitted a
variance for installation of hardwood floors. Gladys moved to approve. Betty
seconded. Approved.
3-0-0
OLD
BUSINESS
Pool Maintenance
Contract – Proposals
from Continental Pools, Inc. and
Century Pool Management, Inc., were submitted for pool management for the 2004 pool
season. At the December Board meeting, the Board requested revisions to the
original proposals from both companies. The revisons were to include closing
the pool on Wednesdays and the addition of an extra weekend in September.
Gladys
moved to accept the revised proposal from Continental Pools, Inc. not to exceed
$17,500. Betty seconded. Approved. 3-0-0
NEW
BUSINESS
2004 Parking Package – Gladys moved to approve the package
as presented, including the Amendment and ballot to change the quorum
requirements for the Associaton’s Bylaws. Betty seconded. Approved.
4-0-0
CAM Services, Inc. – Management requests approval to pay
this invoice for $2,469.63. This work covered the assessment and repair of the
structure at 4500-B South 28th Road. Gladys moved to pay this
invoice from the Association’s Operating Account #6060. Betty seconded.
Approved.
4-0-0
COMMUNITY
MANAGER’S UPDATE
Criterion - Carol informed the Board that Criterion
cannot repair the slingback chaise lounges. They are offering to purchase used
frames with vinyl strapping for $95 each, and increase of $7 over the original
quote for repairs at $88 per chaise. Rita moved to accept Criterion’s
alternative proposal for the purchase of seven used chaises. Betty seconded.
Approved. 4-0-0
Heatherlea
Board Meeting
January
12, 2004
Page
3
Della Bennett – Carol informed the Board that Della
Bennett had been let go due to medical reasons. She also informed the Board
that Jane Misita had been hired as the new administrative assitant for the
Heatherlea.
FINAL
COMMENTS
Jim
stated that he really liked the Work Order history that was included with the
Board Meeting Package and requested that it become a standard enclosure.
Next
Meeting – The next
board meeting will be held on Tuesday, February 24, 2004.
No
Executive Session was held.
ADJOURNMENT
Meeting
adjourned at 8:10 PM.
___________________________________ ________________________________
Betty
Scott, Secretary Date
Board
of Directors
Heatherlea
of Arlington